Personal work records are documents that are maintained by an employer for an individual employee. They are often required for hiring purposes and can also be accumulated over the years as the person remains employed with that particular employer. These may contain very sensitive and private information about the person, and therefore are subject to specific workplace privacy laws.

What Are Contained in Personal Work Records?

Personal work records can contain:

  • Identification information, such as: Personal ID’s, Social Security Numbers, Driver’s Licenses, etc.
  • Government documents, such as immigration papers and work authorization/certification
  • Employment-related medical records
  • Attendance, vacation, leave information, and other personnel files
  • Financial statements
  • Paperwork documenting the employee’s performance
  • Documents involving any workplace disputes, legal issues, and other concerns

Work records can also contain more information or records, depending on the nature of the company or organization. For instance, some companies also choose to maintain records related to the employee’s family members, especially for certain benefits like retirement packages.

Who Is Authorized to View Personal Work Records?

Usually, only the employee and the employer are authorized to view personal work records. However, the employer usually obtains authority from the employee; a contract is usually drafted and signed regarding private or confidential records between employer and employee.

Third or outside parties can also gain access to a person’s private work records. However, they must obtain permission to do so, such as getting a court order for the purposes of discovery during a civil or criminal trial. Violations of workplace privacy laws can result in a lawsuit for damages.

Lastly, government agencies and police authorities can often view personal records. However, a search warrant is usually needed in order to view or seize personal work records.

Do I Need a Lawyer for Help with Work Records Issues?

Work records contain very private and confidential information. You may wish to hire an employment lawyer if you have any questions or concerns regarding work records and other employment issues. Your attorney can help you review your rights to ensure that your information is protected. Also, in the event that your rights have been violated, your attorney can represent you in court if you need to file a lawsuit.